Do you know when to create the team project and Azure DevOps Portal for a prospect/client?

When a prospect/client is ready to move forward (typically after a Specification Review)...

1. Create a TFS project (to track the work items and releases)
2. Create a SharePoint project site
   You can do both of these at the same time by creating a Azure DevOps project and use a SharePoint dashboard.

Figure: Choose to create a new SharePoint site when creating Azure DevOps project

Note: It is also possible to create a new SharePoint site afterwards and attach it to a Azure DevOps project, via this hack

1. Move all the documents you've created for this client, from the 'Prospects Site (Document Library)' into the new project site.

A few other things to do frequently do right away:

• If required, create an external user account for the Product Owner. This enables the client access to your SharePoint Extranet to see the documents, sites and reports.
• If required, let the client know they can upload additional files, or download a copy of the project for testing and deployment.
• Check permissions and access rights
• Consider synchronizing the project documents offline via Outlook or SharePoint Workspaces
• Edit the SharePoint site landing wiki-page and upload some pictures of the team

Figure: Once your 'TFS Portal' is ready, add a picture of the team site, prior to letting them know about the new site